A new subparagraph in Resolution No. 66 introduces the "Procedure for Conducting State Quarantine Phytosanitary Control (Supervision)" (Appendix 5).
This procedure defines unified rules for organizing and conducting inspections, examinations, sampling, and applying control measures to quarantine products, vehicles, and wooden packaging materials.
Control will be carried out during the import, export, and transit of quarantine products, as well as during their internal circulation and storage. Additionally, measures are provided for certification for export and inspection of packaging materials. A phytosanitary risk management system (PRMS) will be used to determine the level of risk and intensity of control.
The document also specifies the conditions under which inspection (examination) may be delegated to another official if the cargo is located at a significant distance, with mandatory recording of this delegation in a special log.
Requirements for preparing for control include checking documents, comparing data with the actual characteristics of the cargo, assessing storage conditions, and mandatory photo and video documentation during opening, sampling, and other procedures.
If signs of contamination are detected during control, samples are sent to the laboratory, where tests are conducted within three working days. Based on the results, a decision is made: release or issuance of a certificate, treatment, processing, destruction, or return of the product.
This procedure comes into effect 7 days after official publication. The resolution was published in the newspaper "Erkin Too" on February 6, 2026 (No. 8).
Procedure
PROCEDURE
for conducting state quarantine phytosanitary control (supervision)
Chapter 1. General Provisions
The Procedure for Conducting State Quarantine Phytosanitary Control (hereinafter referred to as the Procedure) establishes rules for organizing and conducting inspections, examinations, sampling, and applying control measures to quarantine products, vehicles, and wooden packaging materials under the control of the authorized body for plant quarantine of the Kyrgyz Republic.
The purpose of the Procedure is to ensure the unity of phytosanitary control procedures, enhance the effectiveness of identifying quarantine harmful organisms, and comply with the international obligations of the Kyrgyz Republic within the framework of the Eurasian Economic Union and the International Convention on Phytosanitary Protection.
The Procedure has been developed in accordance with the Law of the Kyrgyz Republic "On Plant Quarantine," decisions of the Council of the Eurasian Economic Commission in the field of quarantine measures, and international standards for phytosanitary measures.
This procedure is mandatory for all officials of the authorized body involved in the implementation of quarantine phytosanitary control and phytosanitary certification, and it also applies when interacting with other state bodies.
The Procedure applies to:
1) import, export, and transit of quarantine products;
2) internal circulation and storage of quarantine products;
3) certification of products for export;
4) inspection of vehicles and packaging materials.
In the Procedure, basic concepts and definitions are used, including:
inspection (examination) act - a document drawn up by an official based on the results of the inspection of quarantine products and vehicles.
This act records the objectives and location of the inspection, identified violations, and measures taken, as well as the signatures of the official and the representative of the product owner.
The act is issued in written or electronic form and registered in the information system;
examination of quarantine products - inspection of quarantine products to identify the presence of quarantine objects and verify compliance with phytosanitary requirements;
wooden packaging material - containers and other elements made of wood that are subject to international standards;
inspection of quarantine products and vehicles - visual inspection at border crossing points to identify quarantine objects;
vehicles - means used for transporting quarantine products;
PRMS - phytosanitary risk management system, which determines the risk category and intensity of control.
Chapter 2. Organization of Inspections (Examinations)
Inspections are conducted by officials of the authorized body designated to carry out control activities.
If quarantine products are located at a significant distance, delegation of the inspection to another official with access to control activities is permitted.
Delegation is recorded in a log containing the date, application number, names and initials of the delegating and receiving officials, cargo address, and type of activity.
The official who accepted the delegation is responsible for conducting the inspection and the accuracy of the data.
The results of the inspection are transmitted to the official responsible for issuing the phytosanitary certificate by any available means, followed by entering the information into the delegation registration log.
The responsibility for maintaining and updating the log lies with the territorial management of the authorized body.
Verification of the accuracy of the records is conducted regularly, at least once a quarter.
Inspection of quarantine products is carried out:
1) at phytosanitary control posts;
2) at storage and processing locations;
3) at temporary storage warehouses;
4) at enterprises and other production sites.
During phytosanitary certification, the inspection may be conducted at the location of the products. If it is not possible to present the cargo, the procedure may be conducted on-site using mobile control methods.
The costs of organizing the on-site inspection are borne by the cargo owner.
Imported quarantine products are subject to control in conjunction with other state bodies to ensure unified control.
Chapter 3. Preparation for Conducting Inspections (Examinations)
When importing products from third countries, the batch must be registered in the information system of the authorized body.
When moving products from EAEU member states, the official uses preliminary information about the batch obtained through electronic exchange channels.
Before the inspection, a document verification is conducted, including:
1) checking the availability and authenticity of documents;
2) comparing data with the actual characteristics of the batch;
3) establishing the presence of active restrictions;
4) verifying compliance with the phytosanitary requirements of the importing country;
5) determining the category of phytosanitary risk;
6) visually assessing the storage conditions.
In the absence of documents or doubts about their authenticity, the official:
1) halts certification for export;
2) in the case of import - suspends the release of the products until the circumstances are clarified;
3) notifies the territorial management.
The inspection is conducted in equipped areas that provide the necessary conditions.
The products must be arranged to ensure free access to all packages and vehicles.
The cargo owner is obliged to create conditions for conducting control, including lighting and access to equipment.
Every action related to the inspection process must be documented with photos and videos.
Chapter 4. Inspection (Examination) of Vehicles
The inspection of vehicles is conducted to prevent the spread of quarantine harmful organisms.
The inspection includes a visual check of the condition and cleanliness of the vehicles.
If contamination is present, the vehicle owner is obliged to clean it.
Chapter 5. Inspection (Examination) of Quarantine Products
The purpose of the inspection is to identify signs of contamination and non-compliance with phytosanitary requirements.
The inspection is conducted in accordance with the principles of objectivity and visual control without damaging the products.
The stages of the inspection include checking documents, visually inspecting packaging and the condition of the products, as well as sampling for laboratory testing.
Seeds and planting materials are subject to mandatory laboratory testing.
Wood and packaging materials are checked for IPPC labeling and signs of contamination.
Cereal and oilseed crops are assessed for pests and signs of self-heating.
Fruits and vegetables are checked for damage and storage conditions.
Plant feed is checked for purity and absence of insects.
In case of discrepancies between the phytosanitary certificate and transport documents, an import ban may be imposed.
The results of the inspection are recorded in an act, which is issued to the cargo owner and archived.
The inspection of quarantine products is appointed when there are grounds for suspicion.
If necessary, samples are sent to the laboratory for testing.
The inspection procedure is carried out in the presence of the product owner.
Samples are placed in airtight packaging with appropriate labels.
The laboratory registers the receipt of samples and conducts tests within three working days.
Decisions based on the research results are documented in established forms.
All results of inspections and laboratory studies are formalized and registered in the information system.
Chapter 7. Documentation of Results
All acts, conclusions, and notifications are subject to registration, with attached scanned copies and photo and video materials.
Documents are stored in the archive for at least three years.
The territorial management provides monthly reports on conducted inspections and identified violations.
At the end of the year, an analytical report on the results of phytosanitary control is compiled.
For the effective application of the Procedure, necessary documents and tools for systematizing control are attached.
